Records and File Storage

When it comes to managing your personal or professional files, there are two key factors to keep in mind: organization and security. Documents can pile up very quickly, taking over your desk, office or home. Not only are those files taking up valuable space, but the information on them isn’t protected. Self storage is a great solution to get those papers out of your way and into a secure place. No matter how much or how little you need to store, SecurCare has several options to give you more room – and more peace of mind.

 

How to Prep Your Records and Files for Storage 

Organize. Consider dividing your paperwork into three groups: long-term storage, filing cabinet, and emergency files.

  • Long term storage: This includes files like old receipts, invoices, bank statements, tax returns, business records, etc. that you need to keep on file, but won’t need to immediate access.
  • Filing cabinet: For homeowners, having a small filing cabinet or safe in the house is ideal for documents such as recent medical bills, the past year’s tax information, user manuals, and any files on your home and vehicles.
  • Emergency files: These are documents you will want to on hand immediately and are best kept out of a storage unit. Social security cards, passports, birth and marriage certificates, wills and a list of emergency contacts. It may be worth investing in a fireproof box for these difficult to replace documents.

Protect. There are several items out there designed to keep your important documents in good shape and out of harm’s way.

  • Acid free boxes & folders
  • Plastic sleeves
  • Binders
  • Accordion folders
  • Polyester film
  • Vertical filing cabinets
  • Lateral filing cabinets
  • Mobile shelving
  • Bookshelves

 

Additional Features to Consider

Climate Control: Not only do your records have sensitive information on them, but they are sensitive to changing temperatures. Paper easily absorbs water vapor – especially when it’s humid. Several of our facilities offer climate controlled storage units, which keeps your space a consistent temperature year round.

Controlled Access: Several of our SecurCare locations offer storage units that have controlled access. That means you can only get into your unit with a personalized passcode. Be sure not to share it with anyone, though, so you can ensure less people have access to all that personal and proprietary information.

Secure Disc Lock: When it comes to important documents, we cannot stress security enough. Along with controlled access, we offer secure disc locks. These locks are more resistant to bolt cutters, hindering illegal access.

Moving Truck Rental: Let’s face it; moving heavy filing cabinets and boxes isn’t ideal, especially when you have a lot of them. That’s why many of our locations offer name-brand moving truck rentals and free moving trucks to help you get all those files from your office and into a storage unit. Check out a list of SecurCare locations that offer moving truck rentals or even a free moving truck.

 

Stay Organized and Safe at SecurCare

The amount of paperwork that piles up throughout our lives is simply overwhelming. But, it doesn’t have to be that way. At SecurCare, we offer more than just a place to keep your records organized – we offer a place to keep them safe. With facilities throughout 12 states, we can help you find the right storage unit, giving you space and peace of mind.

 

Find a Storage Unit Near You

 

 

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